Extend for BMO
Smarter, Safer Spend Management for your company
Traditional payment methods haven’t always kept pace with today’s business needs. Virtual cards offer a modern solution by reducing fraud and misuse, managing expenses, enhancing payment visibility, and streamlining accounting. Extend for BMO is a spend management app that allows you to create secure, purpose-built virtual cards using your existing BMO Commercial Card program. These virtual cards can be assigned to specific users, vendors, departments, or projects—replacing physical and personal card usage and giving finance complete visibility and control without slowing teams down.
Extend for BMO can help to resolve common challenges facing organizations when it comes to business spending
CHALLENGE
Use of a single card passed around or verbally shared by multiple employees raises fraud risk.
SOLUTION
Issue user-specific or vendor-specific virtual cards to eliminate shared card use and strengthen security.
RESULT
Reduced fraud exposure by eliminating shared cards.
CHALLENGE
Limited visibility into spending makes it hard to track purchases across employees, locations, or business units. Uncarded employees depend on reimbursements, causing delays and inconsistent controls.
SOLUTION
Use virtual cards to segment spend by department, vendor, or project, and sync transactions for real-time visibility. Assign virtual cards to uncarded employees and set budgets, limits, and approval workflows for virtual cards.
RESULT
Clear accountability, with each card tied to a user or work order. Better budget management with preset departmental limits and scalable processes that let employees spend responsibly without losing oversight.
CHALLENGE
Reconciliation is inefficient and administratively burdensome, especially across departments, vendors, and locations. Scalability issues arise when accounting teams can't match shared-card transactions to GL codes, work orders, or locations.
SOLUTION
Virtual cards will help to automate receipt capture and utilize automated mapping and receipt rules to streamline accounting processes. Sync transactions for real-time visibility.
RESULT
Faster reconciliation, greater agility for travel, online vendors, and distributed teams, plus the ability to accelerate rewards when using cards that feature a rewards program.
Getting started with Extend for BMO is simple—improve control and visibility today.
Featured Case Study
INDUSTRY
Technology & Digital Services
CHALLENGE
Singlewire Software was concerned with card sharing and the associated security and fraud risks
SOLUTION
Extend for BMO virtual cards enabled Singlewire to issue purpose-built cards with specific budgets and uses—reducing card sharing while improving access and oversight.
RESULTS
Singlewire now maintains clear departmental budgets and issues virtual cards tailored to specific merchants or payments. Spend is more organized, segmented, and easy to track—giving employees and finance greater confidence.
About the Company
Industry: Software / IT Security
Cards registered: 1
Virtual card users: 14
Common suppliers: Google Ads, Amazon, Atlassian
Ready to streamline spend and strengthen payments security?
Getting started with Extend for BMO is simple—improve control and visibility today. START NOW.
Case Studies
Technology & Digital Services
CHALLENGES | Across tech-oriented organizations, teams struggled with:
Card sharing and security risks, especially as multiple employees needed to make purchases.
Limited visibility into spend across regions, departments, or vendors.
Complex reconciliation, particularly for digital ad spend, SaaS tools, and multicurrency vendors.
SOLUTION | Each company adopted Extend for BMO virtual cards to:
Issue unique cards per user or per vendor to eliminate card sharing.
Assign budget controls and merchant specific cards for more precise spend management.
Improve realtime visibility, enabling quicker reconciliation and clearer oversight.
RESULTS | Tech organizations saw significant benefits from control, visibility, and fraud reduction, all while scaling digital operations more confidently.
Issued virtual cards to enable uncarded staff to pay for ad hoc purchases securely and transparently.
Segmented department budgets and stopped card sharing entirely.
Gained per vendor clarity for a high-volume, multi-currency retail tech stack.
Professional Services & Operations
CHALLENGES | Service oriented organizations struggled with:
Shared corporate cards across large numbers of employees, creating operational inefficiencies.
Difficulty allocating transactions to the correct client, project, department, or location.
Need for a formal request/approval structure for issuing payments.
Manual reconciliation delays due to poor receipt capture.
SOLUTION | Each company adopted Extend for BMO virtual cards to:
Issue vendor specific or employee specific cards to replace shared plastic cards.
Introduce departmental or project-based budgets, ensuring spending alignment.
Enforce receipt capture and transaction mapping for smooth reconciliation.
Sync transactions into systems like NetSuite for automated categorization.
RESULTS | Professional service firms significantly improved financial control, reconciliation accuracy, and operational scalability.
Gained clear visibility and reduced operational risk.
Empowered every uncarded employee with a controlled request/approval process.
Gained real time departmental and location based spend tracking.
Transportation, Logistics & Field Based Operations
CHALLENGES | These high volume, field-based companies faced:
Extreme card sharing across dozens of employees or locations, often by phone.
Difficulty tracking spend per transaction, vendor, or work order.
Fraud exposure, especially for travel booking teams.
Lack of visibility into regional spend and reliance on reimbursements.
SOLUTION | Each company adopted Extend for BMO virtual cards to:
Single use or work order specific cards for tighter control.
Budget issuance by site or department, allowing distributed teams to manage spend.
Receipt rules and expense categorization to support high volume reconciliation.
Clear separation of U.S. vs. Canadian transactions.
RESULTS | Operationally complex organizations gained security, traceability, fraud reduction, and structured spend management.
Gained the ability to map charges to specific work orders and locations.
Empowered all employees to make controlled payments without reimbursements.
Reduced fraud risk and gained clarity for high volume travel bookings.
Ready to streamline spend and strengthen payments security?
Getting started with Extend for BMO is simple—improve control and visibility today.